🛡️ Privacy Policy

Last updated: February 2026

1. Introduction

ActiveSkills Recruitment ("we," "our," or "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, and protect your information when you use our recruitment services and candidate application system.

2. Information We Collect

Personal Information:

• Name, email address, and phone number
• Date of birth and nationality
• Home address and postcode
• Employment history and experience
• Skills, qualifications, and certifications
• CV and supporting documents
• Criminal record information (where disclosed)

Technical Information:

• IP address and browser information
• Application submission timestamps
• Form interaction data

3. How We Use Your Information

We use your personal information for the following purposes:

• Recruitment Services: To match you with suitable job opportunities
• Communication: To contact you about job opportunities and updates
• Compliance: To meet legal and regulatory requirements
• Improvement: To enhance our services and user experience
• Support: To provide rehabilitation and career support services

4. Legal Basis for Processing

Under UK GDPR, we process your data based on:

• Consent: You have given clear consent for specific purposes
• Legitimate Interest: Processing is necessary for our recruitment services
• Legal Obligation: Compliance with employment and data protection laws

5. Data Sharing and Disclosure

We may share your information with:

• Employers: Potential employers for job matching (with your consent)
• Partners: Trusted recruitment partners and service providers
• Legal Authorities: When required by law or legal process
• Service Providers: Technical providers who help operate our systems

We never sell your personal data to third parties.

6. Criminal Record Information

As a specialist recruitment agency supporting second-chance employment:

• Criminal record information is handled with extra care and confidentiality
• We comply with the UK Rehabilitation of Offenders Act 1974
• Disclosure is only made to appropriate employers with your explicit consent
• We support rehabilitation and do not discriminate based on past convictions

7. Data Security

We implement appropriate security measures to protect your data:

• Encrypted data transmission and storage
• Access controls and authentication systems
• Regular security audits and updates
• Staff training on data protection
• Secure backup and recovery procedures

8. Data Retention

We retain your data for as long as necessary to provide our services:

• Active Candidates: While you remain engaged with our services
• Placed Candidates: Up to 7 years for follow-up and support
• Inactive Candidates: Up to 3 years, then archived or deleted
• Legal Requirements: As required by employment and tax laws

9. Your Rights

Under UK GDPR, you have the right to:

• Access: Request a copy of your personal data
• Rectification: Correct inaccurate or incomplete data
• Erasure: Request deletion of your data (right to be forgotten)
• Portability: Receive your data in a portable format
• Restriction: Limit how we process your data
• Objection: Object to processing based on legitimate interests
• Withdraw Consent: Withdraw consent at any time

10. Cookies and Tracking

Our website uses essential cookies for:

• Form functionality and data submission
• Security and fraud prevention
• Basic analytics to improve our services

We do not use tracking cookies for advertising purposes.

11. Third-Party Services

We use the following third-party services:

• Google Firebase: For secure data storage and analytics
• Email Services: For communication and notifications
• Job Boards: For job matching and placement services

12. International Transfers

Your data is primarily processed within the UK. Any international transfers are protected by:

• Adequacy decisions by the UK government
• Standard contractual clauses
• Appropriate safeguards and security measures

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by:

• Email notification to registered candidates
• Notice on our website and application forms
• Updated "Last modified" date at the top of this policy

15. Consent

By submitting your application and personal data through our forms, you consent to the collection, processing, and use of your information as described in this Privacy Policy.

You can withdraw your consent at any time by contacting us using the details above.